Penrith Ladies’ Luncheon Club Rules   May 2024

  1. Meetings: Meetings of the Club will usually be held on the second Thursday in each month between September and May inclusive. Lunch will be served at 12.45.p.m. or at such an alternative time and place as may be arranged subject to adequate notice being given to the members.
    The Annual General Meeting (AGM) will be at the end of the annual programme in May.
  2. Officers: the officers of the club will be Chair, Vice Chair, Members’ Secretary, Treasurer, Speakers’ Secretary .
  3. Committee: The Committee will consist of a minimum of four members and a maximum of eight. Three Committee members will form a quorum. All Committee members shall be elected to serve for a period of two consecutive years. They may stand for re-election if they wish to do so.
  4. Membership: Application for membership should be made by completion of a registration form which will be circulated at/ following the AGM. This should be returned to the Membership Secretary by 1st
  5. Subscriptions: The annual subscription shall be payable at the time of membership application/ renewal.
    The subscription fee for the following season will be proposed at the AGM.
  6. Attendance: Members unable to attend a luncheon must notify the Treasurer at least three days before the meeting, (i.e. for a Thursday meeting this would be Monday) otherwise members will be required to pay for the lunch.)
  7. Menu pre-ordering: The menu will be available one month in advance and members are required to indicate their choices at least three days before the meeting.
  8. Visitors: Subject to numbers, a member may bring a guest who will pay the current price of the lunch. The member may bring a guest to a maximum of two different meetings during the season. The Treasurer must be notified of the name of the attending guest at least three days before the meeting.
  9. Accounts: Funds will be kept in a bank account and cheques drawn upon it signed by any two of committee designated as signatories. The accounts of the club shall be scrutinised by an independent person with appropriate professional skills and presented at the AGM.
  10. Extraordinary General Meeting (EGM): This can be called at the request of at least ten members and/ or the Committee. The request by members must be made in writing to the Secretary.
  11. Amendments: These rules may be amended by a resolution passed at the AGM/ EGM.